Privacy Policy

Last Updated: August 28, 2025

The Aegean Institute of the Law of the Sea and Maritime Law (hereinafter referred to as "the Institute," "we," "us," or "our") is committed to protecting the privacy of our website visitors and users. This Privacy Policy outlines the types of information we collect, how we use and protect that information, and your rights concerning your personal data.

1. Information We Collect

We may collect the following types of information from you:

Personal Identification Information: This may include your name, email address, postal address, phone number, and other similar contact information that you voluntarily provide to us when you subscribe to our newsletter, register for an event, or contact us through our website.
Non-Personal Identification Information: We may collect non-personal information about your visit to our website, such as your IP address, browser type, operating system, the pages you visit, and the time and date of your visit. This information is collected through cookies and other tracking technologies and is used for analytical purposes to improve our website's performance and user experience.
Information from Publicly Available Sources: We may collect information about you from publicly available sources, such as academic publications or professional profiles, for the purpose of our research and to help us identify potential collaborators or speakers for our events.

2. How We Use Your Information

We use the information we collect for the following purposes:

To provide services: We use your personal information to provide you with the services you request, such as sending you our newsletter, registering you for events, or responding to your inquiries.
To improve our website: We use non-personal information to analyze website usage and trends, which helps us improve our website's design, content, and functionality.
For research and communication: We may use your information to contact you about our research, publications, and events that may be of interest to you.
For legal compliance: We may use your information to comply with applicable laws, regulations, and legal processes.

3. Data Security

We are committed to protecting the security of your personal information. We have implemented appropriate technical and organizational measures to safeguard the information we collect and store, including:

Access Control: We restrict access to your personal information to authorized personnel who have a legitimate need to access it.
Data Encryption: We use encryption technologies to protect sensitive data during transmission.
Regular Security Audits: We regularly review our security practices to ensure that they are effective and up-to-date.

However, please be aware that no method of transmission over the internet or electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

4. Sharing Your Information

We do not sell, trade, or rent your personal identification information to others. We may share your information with trusted third-party service providers who assist us in operating our website, conducting our business, or providing services to you, such as email service providers or event registration platforms. These third parties are obligated to keep your information confidential and are not permitted to use it for any other purpose.

We may also disclose your information if we are required to do so by law or in the good faith belief that such action is necessary to:

Comply with a legal obligation.
Protect and defend the rights or property of the Institute.
Prevent or investigate possible wrongdoing in connection with the Institute's website.
Protect the personal safety of users of the website or the public.

5. Cookies and Tracking Technologies

Our website uses "cookies" to enhance your user experience. A cookie is a small text file that is placed on your computer or mobile device by a web server. Cookies help us remember your preferences, analyze website traffic, and provide a more personalized experience.

You have the option to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website.

6. Your Rights

Under the General Data Protection Regulation (GDPR) and other applicable data protection laws, you have the following rights regarding your personal data:

Right to Access: You have the right to request a copy of the personal data we hold about you.
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.
Right to Erasure ("Right to be Forgotten"): You have the right to request that we delete your personal data under certain circumstances.
Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.
Right to Data Portability: You have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format.
Right to Object: You have the right to object to the processing of your personal data for direct marketing purposes or on grounds relating to your particular situation.

To exercise any of these rights, please contact us using the contact information provided below.

7. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your information. Your continued use of the website after any changes to this Privacy Policy constitutes your acceptance of the new terms.

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us using the form provided below.